City commissioners will consider a request to install lights on eight tennis courts in the Centennial neighborhood near Lawrence High School.
Neighbors near the tennis court site are concerned that the lights will shine onto their properties and become a nuisance. Engineers for the city have come up with a plan that they say would require taller light poles but would keep the amount of light spilling onto neighboring properties within city guidelines. But the design likely would cost $80,000 to $100,000 more than what the city has budgeted. Neighbors are urging the city to look for other options, but several tennis enthusiasts have said the lighted courts are needed to maintain a growing interest in tennis leagues and tournaments.
• Recognize Saturday, March 31, 2012, as The BIG Event Day.
• Proclaim the month of April 2012 as Mathematics Awareness Month.
• Approve City Commission meeting minutes from March 6 and March 13.
• Receive minutes from various boards and commissions:
• Approve all claims.
• Approve licenses as recommended by the City Clerk’s Office.
• Approve appointments as recommended by the Mayor.
• Bid and purchase items:
A) Set bid date of April 10 for the 2012 Concrete Rehabilitation Program, Project No. PW1205.
B) Set bid date of April 17 for the 23rd Street ITS Project, Project No. PW1207.
C) Set a bid date of April 17 for Bid No. B1222, project UT1104DS, Wimbledon Drive Watermain Replacement.
D) Award bid for one front-load refuse truck for the Public Works Department to Truck Component Services for $196,660.
E) Award Bid B1212 for Kaw Water Treatment Plant Sludge Collector Drive Replacement, to CAS Constructors LLC, for $59,561 and authorize the city manager to execute a contract agreement.
F) Award Bid No. B1217 for the purchase of Fire Turnout Gear to the low bidder, Conrad Fire Equipment, for a total of $42,125.
G) Authorize the City Manager to execute Change Order No. 1 to the existing construction contract with Redford Construction for Project UT1003CS, 23rd Street Bridge Replacement Utilities Relocation, increasing the contract amount by $27,599.91.
H) Authorize the City Manager to execute Change Order No. 2 to the existing construction contract with Nowak Construction for Project UT0906DS, Kaw Water Treatment Plant Large Valve Replacement, increasing the contract amount by $20,070 and increasing the contract time by four days.
I) Waive bidding requirements and approve sole source purchase of traffic signalization video detection equipment and materials from Gades Sales for $29,409. The video detection system will be installed at the intersection of North Third Street and the KTA Entrance/Exit.
J) Award a labor rate agreement for $15.71 per hour for a total of $37,704 to Express Personnel, and authorize the purchase of a crack sealing machine in the amount of $50,000 from a cooperative purchasing contract, for Project No. PW-1211, 2012 Crack Sealing Project (In-House).
K) Approve annual phone systems support maintenance agreement with Innovative Service Solutions for $20,752.
• Adopt on second and final reading, the following ordinances:
A) Ordinance No. 8712, establishing no parking along the south side of Seminole Drive from St. Andrews Drive, east 175 feet.
B) Ordinance No. 8710, for Special-Use Permit (SUP-12-7-11), for a renewal of a temporary shelter at 214 W. 10th/944 Kentucky St. to include an expiration date of Dec. 31, 2012. (PC Item 2; approved 8-0 on Feb. 27.)
C) Ordinance No. 8711, rezoning (Z-12-37-11) approximately 14.52 acres from RM12D (Multi-Dwelling Residential) and RS7 (Single-Dwelling Residential) to RM12D (Multi-Dwelling Residential) and RS7 (Single-Dwelling Residential), to adjust zoning boundaries located south and east of 25th Terrace & O’Connell Road. (PC Item 1A; approved 8-0 on Feb. 27.)
• Adopt Resolution No. 6965, setting a public hearing date of May 22 to review the condition of the dilapidated structure located at 1233 New Jersey St. and to consider declaring the structure unsafe and ordering the repair or removal within a specified period of time.
Staff Memo & Attachments
• Approve annexation, A-12-6-11, of approximately .34 acres located east of the intersection of North Michigan Street and Riverridge Road to accommodate a sanitary sewer pump station. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8714, for annexation (A-12-6-11) of approximately .34 acres located east of the intersection of North Michigan Street and Riverridge Road. (PC Item 8A; approved 8-0 on Feb. 29.)
• Approve rezoning, Z-12-31-11, of approximately .34 acres located east of the intersection of North Michigan Street and Riverridge Road from County A (Agricultural) to OS-FP (Open Space with Floodplain Management Regulations Overlay) District to accommodate a sanitary sewer pump station. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8715, to rezone (Z-12-31-11) approximately .34 acres located east of the intersection of North Michigan Street and Riverridge Road from County A (Agricultural) to OS-FP (Open Space with Floodplain Management Regulations Overlay) District. (PC Item 8B; approved 8-0 on Feb. 29.)
• Approve Special-Use Permit, SUP-12-6-11, for Pump Station No. 35, a minor utility, located east of the intersection of North Michigan Street and Riverridge Road. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8716, for Special Use Permit (SUP-12-6-11) for Pump Station No. 35, located east of the intersection of N. Michigan Street and Riverridge Road. (PC Item 8D; approved 8-0 on Feb. 29.)
• Approve Special Use Permit, SUP-12-8-11, for Pump Station 37, a minor utility, located at 2100 E. 15th Street. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8717, for Special Use Permit (SUP-12-8-11) for Pump Station 37, located at 2100 E. 15th St. (PC Item 9B; approved 8-0 on Feb. 29.)
• Approve Special Event Permit, SE-3-9-12, for a non-profit fund-raiser at 1339 Ohio Street. The event will extend beyond 9:00 p.m. therefore, City Commission approval is necessary. Submitted by Delta Chi Fraternity for HDD of Lawrence LLC, property owner of record.
• Initiate annexation review of approximately 146 acres plus adjacent public right-of-way of property at the northwest corner of West Sixth Street and K-10; refer to Planning Commission for recommendation. Authorize the City Manager to provide written notice, pursuant to K.S.A. 2010 Supp. 12-539, to Rural Water District No. 1 of the City’s intent to annex the approximate 146 acre tract plus adjacent public right-of-way.
• Revise the conditions which were placed on the following rezonings approved for the Mercato Development, northeast corner of Sixth Street and K-10, to remove the condition that a final plat be recorded with the Register of Deeds Office prior to the publication of the rezoning ordinance.
• Authorize the City Manager to execute contract in the amount of $125,000 to Whoskates for the design/build services to improve the Centennial Skate Park.
• Authorize the Mayor to execute an Automatic Aid Interlocal Cooperation Agreement between the City of Lawrence and Douglas County Fire District No. 1 and submit the agreement to the Kansas Attorney General for approval.
• Authorize the City Manager to execute contract documents with BA Green Construction for construction management services for the library expansion/renovation project.
• Authorize the Mayor to sign a Release of Mortgage for Rauna Gleason, 821 New Jersey, and a Subordination Agreement for Jonathan Willems, 2517 Cimarron Drive.
• Authorize the Mayor to sign a Release of Mortgage for the Estate of Ginger Harrison, 1503 Maryland St.
• Receive city manager’s report.
• After the public hearing is opened, this item will be continued until April 10: Consider the following determinations by the Historic Resources Commission concerning the proposed project to be located at 900 New Hampshire St.: Appeal Letter HRC Summary Correspondence.
A) Consider making a determination based on a consideration of all relevant factors that there is/is not a feasible and prudent alternative to the proposed project at 900 New Hampshire St. and that the proposed project includes/does not include all possible planning to minimize harm to the listed properties. The Historic Resources Commission determined (7-0) on Feb. 16 that this project will encroach upon, damage or destroy the listed historic properties and their environs.
B) Consider an appeal of the HRC determination to deny a Certificate of Appropriateness for the proposed project to be located at 900 New Hampshire St. The HRC determined (7-0) on Feb. 16 that this project will encroach upon, damage or destroy the listed historic properties and their environs.
C) Receive request and consider adopting a resolution on the proposed redevelopment district and adopt on first reading, an ordinance to remove the east side from the current TIF district and refer to the Public Incentives Review Committee.
• Consider implementation of a lighting plan for lighting eight tennis courts at Centennial School and consider authorizing staff to solicit bids for the installation of the lighting.
• Consider adoption of Complete Streets policy.
• Consider adopting the draft 2013 Budget calendar.
Staff Memo & Attachments
• Consider motion to recess into executive session for approximately 60 minutes for the purpose of discussing possible property acquisition, personnel matters of non-elected personnel, and consultation with attorneys for the city deemed privileged under the attorney-client relationship.