Archive for Friday, January 11, 2013

Rare instance of missing record causes problems for plaintiff in Douglas County court

January 11, 2013


When Tamara Jefferies asked the court for a transcript of her daughter’s domestic abuse hearing, she expected to get it without difficulty.

Courts keep a word-for-word record of almost every type of hearing, as required by law, and this case from Dec. 17 should have been no exception. The Douglas County District Court, where the hearing was held, employs professional court reporters as well as VoiceIQ digital recording technology to make sure records of court proceedings are kept.

But when Jefferies asked for the transcript, court employees told her it was missing. The outcome of the hearing was documented completely, but a transcript of all that was said in court didn’t exist. A mishap with equipment apparently meant it wasn’t recorded.

Jefferies said she needed the transcript to help her daughter press a separate case in another court. Her daughter had been given a concussion and her grandchildren injured by a defendant who perjured himself in Douglas County, she said.

But because the transcript wasn’t recorded, it would be impossible to recover that testimony.

Jefferies was dismayed, but court staff said there was nothing to be done. She wrote to judicial officials, including Douglas County District Judge Robert Fairchild, about her situation.

“I do not understand how nobody is responsible for ensuring either a court reporter is transcribing evidence or that the Voice IQ system is properly functioning,” Jefferies wrote.

Fairchild said he had never seen such a case in 16 years. He was not the judge in Jefferies’ daughter’s case, but he is the chief administrator of the court.

There have been other instances where records for hearings have been lost, Fairchild said. But never when someone actually asked for a transcript.

The court relies on professional court reporters, but there aren’t enough to cover all courtrooms. In their absence, digital recording equipment takes down a raw record, using voice-recognition software, that can be transcribed later.

It appears the hearing for which Jefferies needed a transcript was supposed to have been recorded by the digital recorder. Part of that recording equipment was accidentally knocked over and turned off for a week before Jefferies complained and the problem was discovered.

There have been at least a few similar cases around the country, according to Jim Cudahy, executive director of the National Association of Court Reporters. Many courts have installed digital recording equipment to preserve testimony, and some have had problems.

“We’ve certainly seen court reporter positions eliminated because of perceived savings of switching to digital systems,” Cudahy said. “But with short-term savings, there are long-term problems of records management.”

Jefferies’ situation is both regrettable and unusual, Judge Fairchild said. They will have to go on without a record of the Douglas County testimony.

But it would be impossible to guarantee that it never happens again.

“There’s no perfect system,” Fairchild said.


justiceforall123 1 year, 2 months ago

This is a sad commentary regarding our justice system. Would it take so much for a judge to just check to ensure the equipment works properly. An entire week and nobody would have even known had someone not exercised their rights. How many others have been run over. These rights are guaranteed by statutes and laws. Inexcusable and some individuals need to be held accountable.


justiceforall123 1 year, 2 months ago

It is not about raising our taxes. It is about preserving our civil rights. What is that worth to you. There is no excuse.


ljreader 1 year, 3 months ago

wait till government runs our healthcare.


Patriot2 1 year, 3 months ago

A co worker of mine tried to enforce a restraining order. The police officers who responded called in the docket number and told her the order didn't exist! Even though she presented them with the document that was signed by the judge and filed with the court they refused to enforce it.


Patriot2 1 year, 3 months ago

"It appears the hearing for which Jefferies needed a transcript was supposed to have been recorded by the digital recorder. Part of that recording equipment was accidentally knocked over and turned off for a week before Jefferies complained and the problem was discovered." So does this mean that ALL the testimonies from cases heard in that courtroom are missing for that time period? And was it just for "one" week? This is very disturbing!


Gandalf 1 year, 3 months ago

I don't know how rare these type of things are tho. Same type thing happend to my daughter during her divorce. She went to the prosecuters office to get copies of a police report. "Somehow" the case file was missing, strange co-incidence tho, her ex had a good school friend who happened to work in the office.

Another time I went down to pay a fine for my daughter (damn kids!). I paid half with cash, and went back 2 weeks later to pay the rest. They could find no record of the cash transaction, and told me I would have to pay it all. I pulled out my billfold and showed them the receipt, you should have seen the gal stutter.

As a side note, my brother retired from the KCMOPD about 15 years ago. He got a ticket for making a right hand turn from the right lane (the left lane was blocked for construction). He asked the officer about the 3 other cars ahead of him who did the same thing. The cop said he didn't see them. Really pissed him off the cop lied. I told him welcome to the civiilan world. Bright side tho he went to court and it was dropped. The officer couldn't "remember".


Liberty275 1 year, 3 months ago

Subpoena the judge, jury, and attorneys in the prior case and make them submit separate affidavits concerning the undocumented portions of the process. The prosecution kicks out 20%, the defense kicks out 20% and the remaining 60% should be condensed down to whatever relevant information can be gleaned.

Also, Mr Justice System, in the age of digital copies redundancy is cheap. Can we bring our own recording devices? I'll make you a copy for free.


Stacy Napier 1 year, 3 months ago

Everyone wants to rely on video / electronic recording etc, and if it isn't recorded then it must not have happened.

The big question is, If she was in court here for domestic abuse, then why did she stay with him for him to abuse her a second time?

And before everyone jumps on me about the cycle of domestic abuse crap there has been enough press on what happens to victims and that abusers never change that it is hard to give sympathy to the victim. Its the old idiom Fool me once, shame on you; fool me twice, shame on me


Kat Christian 1 year, 3 months ago

Well yes there is a perfect system...the system of using actual court reporters to take down the information. How many case testimonies are missing from an actual court reporter. Digital systems are not always the answer to save money. With the problems of lack of jobs, there is no reason to cut court reporters from being employed. I think its worth the money to keep them around.


Commenting has been disabled for this item.