Bottom line: City commissioners will elect a winner — by a majority vote — to fill the vacant City Commission position. The new commissioner will be sworn in and seated.

Background: Commissioners interviewed six candidates during a special meeting Oct. 1 and chose to advance two finalists, Lisa Larsen and Scott Morgan.

Recognitions and proclamations

• Recognition of the Eutin, Germany, student delegation.

• Proclaim Wednesday, Oct. 7, 2015 as Walk to School Day.

• Proclaim Monday, Oct. 12, 2015 as Indigenous Peoples Day.

• Proclaim the month of October 2015 as Meet the Blind Month and Thursday, Oct. 15, 2015 as White Cane Safety Day.

• Proclaim the month of October 2015 as Sweet Potato Month.

• Proclaim Friday, Nov. 13, 2015 as World Pancreatic Cancer Day.

Consent agenda

• Receive minutes from various boards and commissions:

Parks and Recreation Advisory Board meeting of 09/08/15

Sustainability Advisory Board meetings of 07/08/15 and 08/12/15

• Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

• Approve licenses as recommended by the City Clerk’s Office.

• Approve appointments as recommended by the Mayor.

• Bid and purchase items:

a) Set bid date of October 13, 2015 for Bid No. B1552 – Comprehensive Rehabilitation Program at 1014 Lawrence Avenue.

b) Set a bid date of October 27, 2015 for Bid No. B1546 – Water and Wastewater Treatment Chemicals.

c) Award the bid for Bid No. B1543, Project No. UT1417 – Clinton Water Treatment Plant Raw Water Pump Station Improvements, to the low bidder, Crossland Heavy Contractors, in the amount of $1,527,000 and authorize the Interim City Manager to execute the construction contract.

d) Authorize the Interim City Manager to Execute Supplemental Agreement No.4, in the amount of $207,020.00, to the Engineering Services Agreement with Black & Veatch for additional Design Services and Construction Phase Engineering Services for Project No. UT1417 – Clinton Water Treatment Plant Raw Water Pump Station Improvements.

e) Award the construction contract for Bid No. B1540, Project No. UT1427 – Michigan/Arkansas, 2nd to 9th Street and Florida, 3rd to 4th Street Waterline Replacement, to Banks Construction, LLC, in the amount of $1,141,100 and authorize the Interim City Manager to execute the construction contract. ]

f) Approve change order to the emergency purchase order (No. 013418) to R.D. Johnson, in the amount of $28,287.70, for emergency waterline repairs at 23rd and Massachusetts Street, for a new total of $42,287.72.

g) Authorize the Interim City Manager to execute Supplemental Agreement No.1 to the Engineering Services Agreement with HDR in the amount of $96,815.00 for design engineering services for Project UT1310 19th & Kasold Water Booster Pump Station Replacement.

• Accept dedications of rights-of-way and easements for Final Plat, PF-15-00397, for Langston Heights Addition No. 2. Submitted by BG Consultants, for RSR Holdings, LLC, property owner of record.

• Accept dedications of rights-of-way and easements for Final Plat, PF-15-00405, for Langston Commons. Submitted by BG Consultants, for RSR Holdings, LLC, property owner of record.

• Accept dedications of easements associated with Final Plat, PF-15-00289, for Dream Haven II, a 7 lot residential subdivision containing approximately 9.27 acres, located at 2910 Peterson Road. Submitted by Treanor Architects, P.A. for David A. and Anne K. Gnojek and Dream Haven II LLC, property owners of record.

• Approve final grant submittal for the National Endowment for the Humanities Out Town Grant, as recommended by the Lawrence Cultural Arts Commission.

• Authorize the Interim City Manager to execute a Memorandum of Understanding for the 2015-2016 Safe Winter Walkways Program.

• Authorize the Mayor to sign a Subordination Agreement for Ronald P. Hayes, 1215 New Jersey Street.

• Authorize the Mayor to sign a Release of Mortgage for Charles R. and Ruth M. Hurst, 831 Elm Street.

• Authorize the Mayor to sign load modification documents for Rosemary J. Seiger, 340 Pleasant Street.

Receive city manager’s report

Receive city comment of a general nature

Regular agenda

1. Receive comments from Mayor Mike Amyx and City Commission.
2. Conduct the election of a successor to the vacant City Commission position, pursuant to Section 1-201 of the City Code.
3. Conduct swearing in of the newly appointed City Commissioner. The new Commissioner will be seated.
4. Consider a motion to recess into executive session for the following items:

a)For approximately 30 minutes to discuss confidential data relating to the financial affairs or trade secrets of a corporation. The justification for the executive session is to protect the confidentiality of the corporation’s data related to its financial affairs or trade secrets.

b)For approximately 15 minutes to consult with attorneys for the City on matters which would be deemed privileged under the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. At the conclusion of the executive sessions, the Commission will resume its regular meeting in the City Commission Room.

ACTION: Approve the motion to recess into executive sessions for approximately 45 minutes for the purposes stated above, if appropriate.