Baldwin — Two Baldwin City Council members and two Baldwin residents not serving on the council will make up the search committee responsible for finding a new city administrator, the council decided at a special meeting Wednesday.
Mayor Loren Litteer said this morning that the city administrator acts as a liaison between city government and the public, so community representatives should be given a say in who holds the job.
"Since the administrator works so heavily with the public and he's the city's contact with the public, it would be nice to have somebody from the community to give us their input in selecting the person," he said. "The council will look at the operation and administration of the city, but the public can look at how it will affect the citizens at large."
Council members will accept nominations of people interested in serving on the search committee at the next regularly scheduled council meeting, April 6. The group will search for a replacement for Rick Shain, Baldwin's first city administrator, who was fired last Wednesday.
BEFORE KICKING off the hunt for a city administrator, council members will discuss the job description and other information pertaining to the position and make recommendations to the search committee, which will revise the information.
Committee members also will develop a timetable for the search process, supervise advertising of the position and narrow the field of applicants to be interviewed by the council.
The council also faced another administrator-related problem. Shain, had been responsible for administering a $300,000 Community Development Block Grant received by the city last year to finance an extensive sewer system overhaul.
Cecil Kingsley, of BG Consultants, the Lawrence firm that designed the project, was on hand at Wednesday's meeting to explain the status of the grant. He said the second quarterly report from the city is due to the Kansas Department of Commerce on April 1, although the city could get an extension.
TO HIRE someone to administer the grant, the city must follow the procurement procedure advertise for qualified individuals and wait 10 days before negotiating a contract with an administrator, he said.
"My recommendation is do it as quickly as you feel comfortable doing it," Kingsley said.
The council voted to begin procurement as soon as possible.
Bill Crawford of Governmental Assistance Services, a Tonganoxie company specializing in grant preparation, also attended the meeting. The former city administrator for Tonganoxie discussed the CDBG grant and offered to handle the city administrator's duties on a part-time basis until the council hires a permanent replacement.
Council members agreed to discuss hiring an interim city administrator at the next council meeting.
In another matter at the meeting, the heads of city departments reported their short-term and long-term goals to the council. The employees will report at a later meeting on how the goals can be achieved, whether purchases were included in department budgets, and which goals they consider top priorities.